Restaurant catering software
Turn a message about catering for 60 people into an organized event brief. Capture the details, prepare pricing from your menu, and give your team the context to review the quote and follow up.
Create a Free account, then start your one-time 7-day Pro trial from the dashboard when you are ready. No card required. Continue on Free afterward unless you choose a paid plan.
Restaurant catering software helps teams capture event inquiries, prepare menu-based quotes, and track follow-up. ZiaPilot offers website chat and catering lead capture on Free, with WhatsApp and AI quoting on paid plans. Your team reviews availability, dietary requests, and final terms before confirming an event.
From inquiry to a quote your team can review
An illustrative buying exercise from the ZiaPilot team, using fictional menu prices. Use the same request when evaluating any catering software; this is not a customer result or a live quote.
“Can you deliver lunch for 60 people next Friday? Ten guests want vegetarian meals.”
Before pricing, confirm the calendar date, delivery time and address, contact details, package choice, and whether the ten vegetarian meals are included in the 60. Record dietary requests for staff review.
Delivery, tax, gratuity, and deposits are excluded from this example. Apply your configured charges and policies before sending a final quote.
Your team should verify kitchen capacity, delivery coverage, menu availability, dietary requests, and payment terms. A calculated price alone does not confirm an event. ZiaPilot combines inquiry capture with menu-based AI quoting on paid plans; start with your own menu and review the output.
Bring one real inquiry and a small menu to a demo. Record what works, what needs setup, and what still requires your team.
Submit a request without a date or delivery address. Check how missing details are collected and how your team sees them.
Load one package and one tray item. Compare quantities, serving sizes, and prices with your approved menu.
Ask for an unavailable item and an allergy accommodation. Confirm the system routes questions to your team instead of inventing an answer.
Change the guest count. Verify line items, delivery charges, configured taxes, and deposit terms before sending.
Reopen the inquiry as another team member. Find the customer details, conversation, quote status, and next action.
Check who confirms availability and how fulfillment details reach staff. Distinguish a draft quote from an accepted order.
Test the channels you need. Confirm reply allowances, paid features, trial activation, and what happens after the trial.
No email required for the checklist. Compare plans and channel limits, or try the free catering price calculator first.
Nobody wants to fill in a nine-field form to find out whether you can do Saturday. Zia asks the same follow-up questions your best catering manager would, one at a time.
Use your configured packages, tray sizes, and add-ons as the basis for quoting. Review menu changes and existing drafts before sending a final quote.
Every inquiry becomes a card with contact details, event notes, menu selections, quote status, and an owner. When it is confirmed, the kitchen gets the prep list.
Load catering packages, serving sizes, prices, add-ons, and restaurant notes.
Website visitors and WhatsApp buyers get instant answers and guided questions.
Your team gets the full brief with contact details, guest count, date, and notes.
Move the opportunity through quote, follow-up, confirmed, and fulfilled stages.
Yes. It is built for restaurants that already receive catering questions and want a faster, more organized way to capture, quote, and follow up.
It can sit alongside or replace a form. The advantage is that buyers can ask questions conversationally and the AI captures the missing details before your team responds.
Yes. You can capture date, time, address, pickup or delivery preference, guest count, dietary notes, and menu selections.
Start on Free and activate your Pro trial from the dashboard. Connect your menu, test customer conversations, then choose the right plan. No card needed.
Other parts of ZiaPilot that restaurants usually set up alongside this one.