Restaurant catering software

Restaurant catering software that quotes before your competitor replies

Someone asks about catering for 60 people on Saturday. Zia answers on your website or WhatsApp, asks about date, headcount, and dietary needs, prices it from your real tray sizes, and hands your team a quote-ready lead. No form to fill in, no overnight wait.

Price a catering order free Start Free

In short

Restaurant catering software captures catering inquiries, turns them into priced quotes, and tracks them through to a confirmed booking. ZiaPilot answers catering questions on website chat and WhatsApp, collects guest count, date, and venue, calculates tray or per-person pricing from the real menu, and sends a quote so leads never wait overnight.

Catering leads do not wait

The inquiry arrives at 9pm and gets answered at 11am, after they booked someone else
Half-finished contact forms with no phone number and no date
Event details living in three places: a notepad, a screenshot, and someone's memory
A quote sent from last season's prices
Nobody is sure whose job it is to follow up on Thursday

From first question to confirmed order, in one thread

Every catering question answered in seconds, at any hour, on web and WhatsApp
Date, headcount, venue, and dietary needs captured before your team ever sees it
Quotes priced from your live menu, tray sizes, and packages, so they cannot go stale
One pipeline showing what is quoted, what is waiting, and what is confirmed
A record of which events you win, which you lose, and what they were worth

Built around how people actually ask

Nobody wants to fill in a nine-field form to find out whether you can do Saturday. Zia asks the same follow-up questions your best catering manager would, one at a time.

Quotes from your real prices

Zia uses your approved packages, tray sizes, and add-ons. If you change a price on Monday, every quote after Monday uses it. Web and WhatsApp always say the same number.

Nothing gets lost between the message and the kitchen

Every inquiry becomes a card with contact details, event notes, menu selections, quote status, and an owner. When it is confirmed, the kitchen gets the prep list.

How it works

Add your catering menu

Load catering packages, serving sizes, prices, add-ons, and restaurant notes.

Capture inquiries

Website visitors and WhatsApp buyers get instant answers and guided questions.

Review the lead

Your team gets the full brief with contact details, guest count, date, and notes.

Quote and follow up

Move the opportunity through quote, follow-up, confirmed, and fulfilled stages.

Frequently asked questions

Is this for restaurants that already do catering?

Yes. It is built for restaurants that already receive catering questions and want a faster, more organized way to capture, quote, and follow up.

Can it replace my catering contact form?

It can sit alongside or replace a form. The advantage is that buyers can ask questions conversationally and the AI captures the missing details before your team responds.

Does it work for pickup and delivery catering?

Yes. You can capture date, time, address, pickup or delivery preference, guest count, dietary notes, and menu selections.

Try it free for 7 days

Connect your menu, test real customer conversations, then choose the right plan. No card needed.

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Other parts of ZiaPilot that restaurants usually set up alongside this one.