AI quotes & invoices
The quote is written before you open your laptop
Quoting is the slowest part of catering and the part that decides who wins the job. ZiaPilot drafts the estimate the moment an order is confirmed, priced from your real menu.
In short
Catering invoice software turns a catering inquiry into a priced, branded quote or invoice without manual data entry. ZiaPilot prices the order from your live menu, drafts the estimate automatically as soon as an order is confirmed, renders it as a branded PDF, and sends the customer a link where they can view and accept it.
Quoting takes the evening
- Rebuilding the same estimate by hand for every enquiry
- Prices copied from a menu that has since changed
- Quotes that go out a day late, after someone else's arrived
- Invoices that look like a plain spreadsheet next to a rival's
- Chasing acceptance across email, WhatsApp, and memory
Quote sent while they are still deciding
- Estimates drafted automatically from the confirmed order
- Every line priced from your live menu, never a stale figure
- A branded PDF in a design you chose
- A link where the customer views and accepts in one tap
- You approve before anything reaches the customer
Drafted the moment it is confirmed
When the AI confirms a catering order, the estimate is already prepared and waiting for approval, instead of sitting on a to-do list until the evening.
Priced from the real menu
Tray, per-piece, and per-person pricing all come from your live menu, so a quote never goes out carrying last season's prices.
It looks like your business
Choose from a set of quote and invoice designs and add your branding, so the document that decides the job does not look like a spreadsheet.
How it works
The order is confirmed
From chat, WhatsApp, or phone, the AI captures guest count, date, and items.
The estimate drafts itself
Every line is priced from your live menu, including trays, pieces, and per-person rates.
You approve it
Review the draft, adjust anything, and approve. Nothing goes to a customer without your say-so.
They accept online
The customer opens a link, views the branded quote, and accepts in one tap.
Frequently asked questions
Does it send quotes without me seeing them?
Only if you choose that. The default is approve-first: the draft waits for you. You can enable automatic sending, optionally only below a value threshold, once you trust the pricing.
Can I control how the invoice looks?
Yes. There is a set of quote and invoice designs to choose from, plus your branding and business details, so the document matches the rest of your business.
How does it price the order?
From your live menu, using each item's real unit, whether that is a half tray, a piece, or a per-person rate. Because it reads the same menu the AI quotes from, the estimate and the conversation never disagree.
Can customers pay from the quote?
They can view and accept the quote from a link, which is the step that usually stalls in email. That acceptance is what turns it into a confirmed booking.
Is there a free version to try?
Yes. The free catering invoice generator makes a one-off invoice PDF with no account, if you want to see the output before automating the whole flow.
Try it free for 7 days
Connect your menu, test real customer conversations, then choose the right plan. No card needed.