AI Supplier Ops

Restaurant supplier price tracking that catches price creep the same week

Nobody reads every line of every supplier invoice. ZiaPilot does. Upload them as a photo or PDF and it tracks each ingredient's price, flags the spikes, and drafts the claim.

Create a free account Book a demo

Create a Free account, then start your one-time 7-day Pro trial from the dashboard when you are ready. No card required. Continue on Free afterward unless you choose a paid plan.

In short

Supplier price tracking for restaurants records what each supplier charges for every ingredient over time, so price rises are caught rather than absorbed. ZiaPilot reads the supplier invoices you upload, extracts each line item, alerts you when an ingredient's price spikes against its history, and drafts a claim for overcharges and short deliveries.

Price rises you only notice at year end

Invoices arrive as PDFs nobody has time to check line by line
A supplier lifts a price 8% and it is simply absorbed
Short deliveries go unclaimed because proving them takes digging
No history, so "is this dear?" is always a guess
Food cost drifts up and the margin quietly disappears

Every line checked, automatically

Invoices read the moment you upload them
Price spikes flagged against each ingredient's own history
Short deliveries and overcharges spotted and totalled
A claim drafted for you, ready to send to the rep
Month spend and price trends per supplier in one place

Just upload the invoice

Upload each supplier invoice as a photo or PDF. ZiaPilot reads it, extracts every line item, and files it against the right supplier.

Spikes against real history

Each ingredient is compared against its own price history, so an alert means this rice genuinely costs more than it did, not that a generic index moved.

The claim is already written

When a line is overcharged or a delivery came up short, ZiaPilot totals it and drafts the claim, so recovering the money takes a send rather than an afternoon.

How it works

Add your suppliers

Name your suppliers and their rep contacts once, so invoices file themselves against the right account.

Upload the invoice

Snap a photo or upload the PDF when the delivery arrives. No retyping.

AI reads every line

Each ingredient, quantity, and unit price is extracted and compared against its own history.

Act on the alert

Review flagged spikes and short deliveries, then send the drafted claim to your rep.

Frequently asked questions

Do I have to type invoices in?

No. Upload a photo or PDF of each invoice and ZiaPilot reads every line item for you.

How does it know a price is too high?

It compares each ingredient against its own price history with you, not a generic market index. That is why the alerts are actionable: it is the same product, from the same supplier, at a higher price than last time.

What is a claim?

When a line was overcharged against the agreed price, or a delivery arrived short, ZiaPilot totals the difference and drafts a message to your rep. You review and send it.

Does it work with any supplier?

It reads standard invoice PDFs and photos rather than requiring a supplier integration, so it does not depend on your suppliers running particular software.

Does this connect to my menu margins?

Yes, that is the point of tracking it. Ingredient costs are what make menu margins real, so supplier tracking pairs directly with menu engineering.

Try it free for 7 days

Start on Free and activate your Pro trial from the dashboard. Connect your menu, test customer conversations, then choose the right plan. No card needed.

Create a free account See all features

Other parts of ZiaPilot that restaurants usually set up alongside this one.