Free catering invoice generator & proposal maker
Add your business details, line items, tax, and a deposit, then download a clean, professional catering invoice or proposal as a PDF. Free, no account required, and it works right in your browser.
Line items
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Design
Your Catering Co.
[email protected] · (555) 123-4567
Invoice
INV-1001
| Description | Qty | Price | Amount |
|---|---|---|---|
| Catering package (per guest) | 50 | $24.00 | $1,200.00 |
| Service & setup | 1 | $250.00 | $250.00 |
Notes
50% deposit due to confirm. Final guest count due 7 days before the event.
Live preview. Your details and logo never leave your browser.
What to include on a catering invoice
A professional catering invoice should list your business name and contact details, a unique invoice or reference number, the client and event details, an itemized list of dishes and services with quantities and prices, the subtotal, tax, any deposit already paid, the balance due, and your terms (for example, a deposit to confirm and a final guest-count deadline).
This free catering invoice generator builds all of that for you and lets you download a clean PDF, with no signup and nothing uploaded to a server.
How to make a catering invoice or proposal
Choose whether you are creating an invoice or a proposal, add your business details and optional logo, enter your line items with quantities and prices, set your tax rate and any deposit, and add notes or terms. The live preview updates as you type, then download it as a PDF to send to your client.
Catering invoice vs. catering proposal
A proposal is what you send before the event to quote the client and win the booking; an invoice is what you send to collect payment. The format is nearly identical, so this tool does both. When you are ready to send interactive quotes that clients can accept and pay online, with automatic reminders, start a free ZiaPilot trial.
Frequently asked questions
Is this catering invoice generator free?
Yes. Build a professional catering invoice or proposal for free with no account. The live result stays in your browser; enter an email only when you want to unlock the printable PDF.
Can I add my logo and a deposit?
Yes. You can add your business name, logo, line items, tax rate, a deposit or required prepayment, and notes or terms. The PDF updates as you type.
Does my data get uploaded anywhere?
The invoice, logo, client details, and line items are generated entirely in your browser and are not uploaded. If you unlock the printable PDF, only the email address is sent to our newsletter service; the invoice contents stay in your browser.
How do I send a quote customers can pay online?
This tool makes a downloadable PDF. To send interactive quotes that customers accept and pay online, with auto-reminders and order tracking, start a free ZiaPilot trial.
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Software behind the tool
These free tools are a slice of what ZiaPilot automates for restaurants every day.
- 01Restaurant catering softwareCapture catering inquiries, quote them accurately, and invoice without spreadsheets.Explore
- 02Caterease alternativeModern catering software your staff will actually use.Explore
- 03Spoonfed alternativeCatering order capture that starts in the customer's chat.Explore
- 04Catering ordersInquiry to quote to invoice, handled end to end.Explore
- 05Catering food calculatorWork out how much food to cook per guest, free and instant.Explore
- 06Catering portions per personDish-by-dish charts for 10 to 100 guests, including purchase weight.Explore
Share or cite this free tool
Send it to a teammate, or add the attribution link to a catering guide or resource page.
Do this automatically, for every customer
Start on Free for website AI and catering lead capture. Activate the optional 7-day Pro trial from your dashboard to test WhatsApp, AI quoting, and review replies. Your team checks the final details.