Catering invoice & proposal generator
Add your business details, line items, tax, and a deposit, then download a clean, professional catering invoice or proposal as a PDF. Free, no signup, and it works right in your browser.
Line items
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Design
Your Catering Co.
[email protected] · (555) 123-4567
Invoice
INV-1001
| Description | Qty | Price | Amount |
|---|---|---|---|
| Catering package (per guest) | 50 | $24.00 | $1,200.00 |
| Service & setup | 1 | $250.00 | $250.00 |
Notes
50% deposit due to confirm. Final guest count due 7 days before the event.
Live preview. Your details and logo never leave your browser.
What to include on a catering invoice
A professional catering invoice should list your business name and contact details, a unique invoice or reference number, the client and event details, an itemized list of dishes and services with quantities and prices, the subtotal, tax, any deposit already paid, the balance due, and your terms (for example, a deposit to confirm and a final guest-count deadline).
This free catering invoice generator builds all of that for you and lets you download a clean PDF, with no signup and nothing uploaded to a server.
How to make a catering invoice or proposal
Choose whether you are creating an invoice or a proposal, add your business details and optional logo, enter your line items with quantities and prices, set your tax rate and any deposit, and add notes or terms. The live preview updates as you type, then download it as a PDF to send to your client.
Catering invoice vs. catering proposal
A proposal is what you send before the event to quote the client and win the booking; an invoice is what you send to collect payment. The format is nearly identical, so this tool does both. When you are ready to send interactive quotes that clients can accept and pay online, with automatic reminders, start a free ZiaPilot trial.
Frequently asked questions
Is this catering invoice generator free?
Yes. Build and download a professional catering invoice or proposal PDF for free, with no signup. Your details stay in your browser.
Can I add my logo and a deposit?
Yes. You can add your business name, logo, line items, tax rate, a deposit or required prepayment, and notes or terms. The PDF updates as you type.
Does my data get uploaded anywhere?
No. The invoice is generated entirely in your browser, your logo and details are never uploaded to a server. The optional 'email me a copy' is the only step that uses your email.
How do I send a quote customers can pay online?
This tool makes a downloadable PDF. To send interactive quotes that customers accept and pay online, with auto-reminders and order tracking, start a free ZiaPilot trial.
Do this automatically, for every customer
ZiaPilot answers customers on your website and WhatsApp, quotes catering from your real menu, sends payable invoices, and drafts a reply to every review, on autopilot.